Data Privacy Notice – Brighstone Christmas Tree Festival

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

Chris Goodman as festival organiser is the Data Controller (contact details below) on behalf of the Brighstone Christmas Tree Festival Committee. This means he decides how your personal data is processed and for what purpose.

3. How do we process your personal data?

The Brighstone Christmas Tree Festival Committee complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To invite you to exhibit in the festival.
  • To update you in respect of venues.
  • To request stewardship or sponsorship help with the festival
  • To administer our contact records of exhibitors, helpers, sponsors.
  • To manage our employees and volunteers;
  • To maintain our own accounts and records and advise you of any donations where applicable that might be paid to your charity from the festival proceeds.
  • To inform you of news, events, and activities concerning the Christmas Tree Festival.
  • To acknowledge your kind support/sponsorship and to thank you, advising you of the result of the festival.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about festival news, events, and activities.
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a charitable aim provided:
    • the processing relates only to those who have regular contact with us, or with whom we are in contact in connection with the festival.
    • there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will not be shared with anyone else and in the unlikely event of a request, then only after obtaining your prior consent.

6. How long do we keep your personal data ?

We keep data in perpetuity until such time as you request deletion.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which the Brighstone Christmas Tree Festival Committee hold about you;
  • The right to request that the Brighstone Christmas Tree Festival Committee correct any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the Brighstone Christmas Tree Festival Committee to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Festival Organiser/Data Controller, Chris Goodman, on 741166 or by email at

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.